Information for Leaving Students

Information for Leaving Students

Before leaving CEU, graduating students should complete all the steps outlined in the Leaving Process and resolve any pending administrative matters. Students planning to complete their studies at a later point in time and after the end of the academic year (e.g. exchange / visiting / Erasmus students; students in failed, enrollment terminated etc. status) are advised to follow this process after their thesis/capstone project submission.

Please note that Graduation Certificates and Diplomas will only be available after the completion of:

  1. Academic Requirements set by each Department
  2. Submission of the Graduation Form (in eVision, submission deadline: June 7, 2021)

To access the Graduation Form, please log on to SITS after consulting the manual. Please note that filling out the graduation form is a precondition for your graduation, and failure to submit the form will result in the withholding of your diploma!

  1. Submission of the Leaving Form (in eVision)

All graduating students must complete the online leaving procedure before their departure from CEU. The Leaving Form is part of this process and it is open for all graduating students. Students should initiate the Leaving Procedure after submitting the final version of their thesis to their Department. Please do not wait until the last moment and allow at least five (5) working days for administrative units to review the form. To access the Leaving Form, please log in to SITS after consulting the manual.

General Deposits (paid at the start of your studies) will only be reimbursed after the Leaving Form has been completed.

Leaving Process

The Leaving Process generally starts whenever a Coordinator approves a Leaving Form following a student’s thesis submission. This approval triggers a notice to all relevant CEU units to update their part.

PLEASE NOTE: Due to the current pandemic, please allow administrators a few working days to review the Leaving form.

Students in the meantime should settle any potential outstanding issues, such as:

  • paying tuition/enrollment fees to the Finance Office,
  • returning any borrowed items to the Library,
  • returning the locker keys,
  • submitting travel/research grant reports to the Grants Office,
  • completing the de-registration process in Austria,
  • non-Hungarian EEA citizens located in Hungary should follow these steps for EEA students to return their Hungarian Registration Certificate and Address Card to the authorities,
  • submitting a Hungarian degree authorization form to the Student Records Office.

How to return borrowed items to the Library?

Books can be returned to the Libraries both in Vienna and in Budapest through the touchlessselfservice machines. Please keep in mind that this will be reflected on your account only after a few days as every single book must be quarantined.

How to return locker keys?

Students are advised to return their locker key to the Budapest Student Center: 1051 Budapest, Nádor utca 11, or to the Vienna Student Center, C208: 1100 Vienna, Quellenstrasse 51.

How to return Hungarian Registration/Address cards?

Students are advised to return their Hungarian Registration/Address card to the Budapest Student Center: 1051 Budapest, Nádor utca 11, or to the Vienna Student Center, C208: 1100 Vienna, Quellenstrasse 51.

How to complete the Austrian de-registration process?

According to Austrian law students should de-register their address before leaving Austria.
Students failing to do so, may risk a fine of up to 726 EUR. Confirmation receipts of address deregistration must be submitted to studentcenter@ceu.edu. Students planning to stay further in Austria can complete an Exemption Form.

Leaving Form Access

Students should consult this manual.

Green and Grey colors mean that you are not required to do anything.
A Red color indicates that you may need to settle an outstanding issue.

Austrian Exit Survey (only for CEU PU students)

Following Austrian higher education law, university graduates are required to complete a survey related to their study. Please fill out this survey as part of CEU’s Leaving Process. Your Austrian health insurance number or a Substitute code, called EKZ number will be required. After submitting the survey please send the confirmation to studentcenter@ceu.edu.

A Leaving Form is considered complete if only Deposit Reimbursement stays red.

Deposit Reimbursement

Once your Leaving Form is complete, the deposit refund - similarly to monthly stipend - is transferred to your bank account stored in SITS. Students have the time until June 14, 2021 to register or modify their IBAN (International Bank account number) from any of the countries taking part in the Single Euro Payments Area (SEPA). Deposit repayments are being processed continuously after June 14, 2021, upon the completion of the leaving form and registering a new IBAN or modifying the existing one in SITS.

IMPORTANT! If you did not pay a general deposit in the beginning of your studies, the Deposit Reimbursement and the IBAN registration are not applicable for you.

In case you have any questions about the status of your Leaving Form, please contact our colleagues at the relevant offices indicated below.

Leaving Form Item

CEU Office

Name of Administrator

email Address

Department Approval

Department of Student

Department Coordinator

Federal Loan Exit Counseling

Financial Aid Office

Piroska Szandi

SzandiP@ceu.edu

Books

Library

Tünde Lepp
Tamás Földi

ContactLibrary@ceu.edu

Locker Key

Budapest Student Center

Student Life Assistant

studentlife@ceu.edu

Hungarian Registration Cert. & Address Card

Budapest Student Center

Student Life Assistant

studentlife@ceu.edu

Authorization Form for HUN Degree

Student Records Office

Records Coordinator

Registry@ceu.edu

Travel / Research Grant

Budget and Finance Office

Mariann Vén
Katalin Páczai
Eszter Dudas

Grants@ceu.edu

Tuition and Other Fees

Budget and Finance Office

Tamara Bobor

BoborT@ceu.edu

Deposit Reimbursement

Budget and Finance Office

Tamara Bobor

BoborT@ceu.edu

Budapest Dormitory

Residence Center

Residence Manager

Resman@ceu.edu

Austria Exit Survey

Vienna Student Center

Student Center

Studentcenter@ceu.edu

 

For questions or consultation, please contact the Student Center at studentcenter@ceu.edu