Information for Leaving Students

Before leaving CEU, graduating students must complete all the steps outlined in the Leaving Process and resolve any pending administrative matters. Students planning to complete their studies at a later point in time and after the end of the academic year (e.g. exchange / visiting / Erasmus students; students in failed, enrollment terminated etc. status) are advised to follow this process after their thesis/capstone project submission.

Please note that Graduation Certificates and Diplomas will only be available after the completion of:

1. Academic Requirements set by each Department

All CEU BA and MA theses and PhD dissertations must be electronically submitted to the ETD (Electronic Theses and Dissertations) database. All submitted and defended documents are made publicly available through the CEU Library's theses catalog. Restriction of public access to the electronic thesis may be requested according to the relevant regulations. PhD dissertations will be lodged with and made available through the Austrian National Library too. You can find more information about the ETD on this Sharepoint.

2. Submission of the Graduation Form (in eVision, submission deadline: May 19, 2023)

To access the Graduation Form, please log on to SITS after consulting the manual. Please note that filling out the graduation form is a precondition for your graduation, and failure to submit the form will result in the withholding of your diploma!

3. Submission of the Leaving Form (in eVision)

All graduating students must complete the online leaving procedure before their departure from CEU. The Leaving Form is part of this process and it is open for all graduating students. Students should initiate the Leaving Procedure after submitting the final version of their thesis to their Department. Please do not wait until the last moment and allow at least five (5) working days for administrative units to review the form. To access the Leaving Form, please log in to SITS after consulting the manual.

General Deposits (paid at the start of your studies) will only be reimbursed after the Leaving Form has been completed.

Leaving Process

The Leaving Process generally starts whenever a Coordinator approves a Leaving Form following a student’s thesis submission. This approval triggers a notice to all relevant CEU units to update their part.

PLEASE NOTE: Due to the current pandemic, please allow administrators a few working days to review the Leaving form.

Students in the meantime should settle any potential outstanding issues, such as:

paying tuition/enrollment fees to the Finance Office,
returning any borrowed items to the Library,
returning the locker keys,
submitting travel/research grant reports to the Grants Office,
completing the de-registration process in Austria,
non-Hungarian EEA citizens located in Hungary should follow these steps for EEA students to return their Hungarian Registration Certificate and Address Card to the authorities,
only for those who are finishing a Hungarian accredited program: submitting a Hungarian degree authorization form to the Student Records Office.

How to return borrowed items to the Library?

Books can be returned to the Libraries both in Vienna and in Budapest through the touches self-service machines. Please keep in mind that this will be reflected on your account only after a few days as every single book must be quarantined.

How to return locker keys?

Students are advised to return their locker key to the Vienna Student Center: 1100 Vienna, Quellenstrasse 51, room B601.

How to complete the de-registration process?

Students are advised to return their Hungarian Registration/Address card to the relevant authorities in Budapest.

According to Austrian law students should de-register their address before leaving Austria.
Students failing to do so, may risk a fine of up to 726 EUR. Please confirm in e:vision that you have understood the Austrian de-registration process and will report your change of address to the municipal office accordingly.

Leaving Form Access

Students should consult this manual.

Green and Grey colors mean that you are not required to do anything.
A Red color indicates that you may need to settle an outstanding issue.

Austrian Exit Survey (only for CEU PU students)

Following Austrian higher education law, university graduates are required to complete a survey related to their study. Please fill out this survey as part of CEU’s Leaving Process. Your Austrian health insurance number or a Substitute code, called EKZ number will be required. After submitting the survey please send the confirmation to studentcenter@ceu.edu.

A Leaving Form is considered complete if only Deposit Reimbursement stays red.

Deposit Reimbursement

Once your Leaving Form is complete, the deposit refund - similarly to monthly stipend - is transferred to your bank account stored in SITS. Students have the time until June 12, 2023 to register or modify their IBAN (International Bank account number) from any of the countries taking part in the Single Euro Payments Area (SEPA). Deposit repayments are being processed continuously after June 12, 2023, upon the completion of the leaving form and registering a new IBAN or modifying the existing one in SITS.

IMPORTANT! If you did not pay a general deposit in the beginning of your studies, the Deposit Reimbursement and the IBAN registration are not applicable for you.

In case you have any questions about the status of your Leaving Form, please contact our colleagues at the relevant offices indicated below.

Leaving Form Item	CEU Office	Name of Administrator	email Address
Department Approval	Department of Student	Department Coordinator
Federal Loan Exit Counseling	Financial Aid Office	Piroska Szandi	SzandiP@ceu.edu
Books	Library	Tünde Lepp Tamás Földi	ContactLibrary@ceu.edu
Locker Key	Student Center	Student Center	studentcenter@ceu.edu
Hungarian Registration Cert. & Address Card	Budapest Student Center	Student Life Assistant	studentlife@ceu.edu
Authorization Form for HUN Degree	Student Records Office	Records Coordinator	Registry@ceu.edu
Travel / Research Grant	Budget and Finance Office	Mariann Vén Katalin Páczai Eszter Dudas	Grants@ceu.edu
Tuition and Other Fees	Budget and Finance Office	Tamara Bobor	BoborT@ceu.edu
Deposit Reimbursement	Budget and Finance Office	Tamara Bobor	BoborT@ceu.edu
Dormitory and Housing in Vienna	Student Center	Student Center	studentcenter@ceu.edu
Austria Exit Survey and De-registration	Student Center	Student Center	Studentcenter@ceu.edu

For questions or consultation, please contact the Student Center at studentcenter@ceu.edu

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