Academic Coordinator

Open for Employee Referral
Application deadline: 
Open until filled
Starting date : 
December 1, 2022

Starting date:  December 01, 2022 - earliest

The Central European University (CEU) invites applications for an Academic Coordinator position in the Department of Environmental Sciences and Policy at the Vienna Campus. This position is a full-time maternity leave replacement with a fixed-term contract until May 2024 with the possibility of extension.

Duties and responsibilities:

  • Support academic operations of the department, serving as an interface between faculty, graduate students, internal units, and external partners
  • Advise students on admissions, course enrollment, and program rules, and help ensure that students adhere to university and program policy
  • Help with administering records, credit and grade entry, data maintenance, ensuring that course data is accurate and represented on all relevant platforms of CEU (course hub, E-learning), handling of course evaluations
  • Support curriculum planning and management, scheduling, and room booking, and provide administrative and technical help to the core and visiting faculty
  • Manage departmental calendars
  • Assist in special tasks with admissions, theses, exams, and graduation of students, field trips, and the organization of events
  • Communication and coordination with students and faculty
  • Prepare meeting minutes, policy documents, Program Handbooks, etc.
  • General email and mail handling, onboarding of students, student-facing presence during office hours
  • Support the Master's Programs Director, contact with central university administration

Skills and competencies:

  • Bachelor’s degree (minimum)
  • At least 2 years of experience in a customer facing position ideally in academia or at an international company
  • Strong ability to work independently, with skill in managing own workflow. Ability to work under pressure
  • Ability to balance sensitivity towards student needs with ensuring student adherence to university and program regulations
  • Proficiency in spoken and written English is a must. Experience in writing summaries, and minutes is an advantage.
  • Proficiency in spoken and written German
  • Proficiency in using Office 365 and MS products, as well as Zoom and videoconferencing software
  • Discretion when dealing with sensitive/confidential information
  • Multicultural orientation and open-mindedness
  • Good organizational skills, including the ability to shift between hybrid, in-person, and fully remote environments
  • Strong interpersonal skills, requiring the ability to understand and respond to the competing needs of diverse stakeholders
  • Interest in creative problem-solving
  • Ability to handle multiple tasks and prioritize
  • Previous work experience at CEU is an advantage
  • Previous higher education sector experience is an advantage

We offer a competitive salary starting from a gross of 40,500 EUR/year as well as a dynamic and international academic environment. This position is a full-time maternity leave replacement with a fixed-term contract until May 2024 with the possibility of extension.

How to apply

Applicants need to submit:

  • Cover letter
  • Full resume
  • Writing sample, preferably business correspondence.

Please send your complete application package to - including the job code in the subject line: 2022/075.

We do not ask for reference letters at the first stage of application; the referees of short-listed candidates may be contacted for references later by CEU.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: (Hungary: Közép-európai Egyetem, Central European University) or (Austria: Central European University, CEU Central European University Private University).