Administrative Coordinator

Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Yehuda Elkana Center for Teaching, Learning, and Higher Education Research (Elkana Center) at Central European University (CEU) invites applications for an administrative coordinator (20 hours per week). The successful candidate will primarily provide administrative support related to access and non-degree programs, which include the academic support of students from traditionally marginalized or underrepresented groups and their preparation for university study. 

The initial contract is for one year with the possibility of renewal. 

Duties and responsibilities:

  • Serve as primary contact for accepted and enrolled students as they interact with the center, program, and university.
  • Coordinate with students and relevant CEU units on student-related administrative issues (e.g., enrollment, financial aid, payments)
  • Provide administrative support for courses and academic issues (e.g., monitoring of student progress, grade entry, collection and uploading of syllabi, attendance, classroom booking)
  • Assist with financial processes (e.g., prepare payment requests, record expenses, reporting)
  • Assist with other administrative processes in the unit and in coordination with relevant CEU units (e.g., processing of student contracts, timekeeping, HR processes)
  • Assist with recruitment, marketing, outreach to community partners, and representation in cooperation with Center members and relevant CEU units
  • Preparation of reports
  • Other duties as assigned



  • Undergraduate degree (e.g., BA) or higher is required
  • Relevant administrative experience is required; experience working in a higher education environment is an advantage
  • Demonstrated capability for growth and learning is required
  • Fluency in English is required; fluency in German highly desirable
  • Empathy and sensitivity in working with students from traditionally underrepresented and marginalized backgrounds, including refugees and asylum seekers, is required; experience working with these communities is an advantage
  • Attention to detail and reliability is required
  • Familiarity with basic software skills (e.g., Microsoft Office) and familiarity or willingness to learn other applications (e.g,. SAP) are required



We offer a competitive salary starting from gross 20,000 EUR/year. A higher salary may be possible if warranted by the candidate’s working experience.

How to apply

Applicants need to submit:

  • CV
  • Cover letter
  • Contact information of three references 

Please send your complete application package to: - including job code in subject line: 2023/061  

Applications will be received on a rolling basis, and first reviewed after September 3.


The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: (Hungary: Közép-európai Egyetem, Central European University) or (​Austria: Central European University, CEU Central European University Private University).

CEU is an equal opportunity employer and values geographical and gender diversity, thus encouraging applications from women and/or other underrepresented groups. Since CEU strives to increase the share of women in professorial positions, given equal qualifications, preference will be given to female applicants. 

Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset. 

CEU recognizes that personal and family circumstances shape the trajectory of one’s career and working patterns. We encourage applicants to detail periods of leave, part-time work or other such situations in their applications so that the Search Committee can assess an applicant’s academic record fairly in the context of their circumstances. Any declaration of personal and family circumstances is voluntary and will be handled confidentially and only considered in so far as it impacts on the academic career of an applicant.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.  

For more information, please visit

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: (Hungary: Közép-európai Egyetem, Central European University) or (Austria: Central European University, CEU Central European University Private University).