Department Coordinator

Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

Full- Or Part-Time:  Part-time (28 hours/week)

The Central European University (CEU) Department of Cognitive Science concentrates on social and biological aspects of human cognition: how learning, processing, and sharing information about and with others takes place, and how computational models of human cognition can be realized in the brain. Students and faculty undertake interdisciplinary research drawing on psychology, neuroscience, philosophy, mathematical modeling, linguistics, and the social sciences. The department conducts research and also offers a doctoral program.

CEU invites applications for a Department Coordinator position in the Department of Cognitive Science at the Budapest Campus.

The Department Coordinator will be responsible for the smooth running of the doctoral program and will support and guide students during their study cycle regarding academic and non-academic issues. The position may involve some office management duties.

Your duties and responsibilities:

  • Advising and assisting students and faculty in all fields of their academic life
  • Organizing academic events
  • Liaising with university offices related to the academic life of the department including Student Records and Admissions, Budget Office, Library, Research Support Office, Communications Office and all the other units and departments of the University
  • Conducting financial administrative support tasks related to the department budget, invoicing, procurement, student insurances and grants, audits, in close cooperation with the Budget and Finance Office and other support units
  • Responsible for the daily administrative duties of the department
  • Managing the departmental facilities, the departmental website and the email lists
  • Responsible for the departmental ethical processes and approvals

Your skills and competencies:

  • Bachelor’s degree (minimum)
  • At least 3-5 years of working experience in a position with similar tasks ideally in higher education or at an international company
  • Ability to work independently and to keep strict deadlines
  • Ability to handle multiple tasks and to prioritize
  • Proficiency in using Office 365 and MS products, databases and experience web-search platforms
  • Ability to balance sensitivity towards student needs with ensuring student adherence to university and program regulations
  • Proficiency in spoken and written English is a must. Good command of German is an advantage
  • Good financial administration skills and ideally familiarity with SAP
  • Discretion when dealing with sensitive/confidential information
  • Multicultural orientation and open-mindedness
  • Previous work experience at CEU is an advantage
  • A positive personality and proactive customer service attitude is needed

What CEU offers

CEU offers a competitive salary, as well as a dynamic and international academic environment. This position is advertised for one year with a possibility of renewal.


  • Home office in a part of the working time
  • Salary supplement for meals
  • Family support scheme
  • In-house training opportunities

How to apply

Applicants need to submit:

  • Cover letter
  • Full resume
  • Writing sample, preferably business correspondence.

Please send your completed application package to: - including the job code in the subject line: 2022/072.

Review of applications will begin immediately and continue until the position is filled.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: (Hungary: Közép-európai Egyetem, Central European University) or (Austria: Central European University, CEU Central European University Private University).