Departmental Coordinator

Position: 
Staff
Location: 
Vienna
Status: 
Full-time
Application deadline: 
Open until filled
Starting date: 
As soon as possible

Application deadline:      review of applications will start on May 23, 2022 but the deadline remains open until the position is filled 

The Doctoral School of Political Science, Public Policy and International Relations at Central European University invites applications for one full-time Coordinator position at its Vienna campus.

Program Background:

The Doctoral School offers and administers the training of the doctoral students of the three departments of Political Science, Public Policy and International Relations in 2009. The Doctoral School is home to more than 50 permanent faculty members and over 100 doctoral students.

 

Duties and responsibilities:

  • Help with administering records, grade entry, data maintenance, student status monitoring, and onboarding of students.
  • Help with organizing the curriculum and teaching schedule.
  • Advise students on admissions and program rules, working with faculty to ensure that students adhere to university and program policy.
  • Support internal/external reporting.
  • Prepare policy documents, meeting minutes.
  • Provide support to School Director, contact with central university administration.
  • Provide high level administrative support to faculty, students, and guests.
  • Plan or support the Doctoral School’s activities: academic and social events, meetings, conference and workshops.
  • Provide office management, maintenance of office supply inventory, general email and mail handling.
  • Help organize the School’s online presence.
  • Coordinate students’ contractual matters with HR.
  • Coordinate financial matters between the Doctoral School, students and central units (grant applications, acquisition of facility equipment, other purchasing processes).
  • Communicate and coordinate with students.

 

Required skills and competencies:

  • Bachelor’s degree (minimum).
  • At least 2 years of working experience in a position with similar tasks in a higher education or international environment.
  • Excellent communication and writing skills in English.
  • Ability to balance sensitivity towards student needs with ensuring student adherence to university and program regulations.
  • Ability to work independently and to take ownership of issues.
  • Ability to handle multiple tasks and to prioritize.
  • Proficiency in using Office 365 and MS products, databases and web-search platforms.
  • Ability to work under pressure.

 

Compensation:

We offer a competitive salary starting from 40,500 EUR/year. A higher salary is possible if warranted by the candidate’s working experience. The initial contract is for one year, with a possibility of renewal.

How to apply

Applicants need to submit:

  • Cover letter
  • Full resume

 

Please send your complete application package to: advert027@ceu.edu - including the job code in the subject line: 2022/027.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/.

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria (Austria: Central European University, CEU Central European University Private University).