Executive Assistant

Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Development Office at CEU invites applications for an Executive Assistant position.


CEU’s Development Office (DEVO) is responsible for securing philanthropic support and developing strategic partnerships to help sustain the university and ensure that CEU has the financial resources needed to continue to innovate through its undergraduate and graduate education, research, and community engagement programs. The office works primarily with high-net-worth individuals, corporations, and foundations, whose philanthropy complements revenues from a variety of other sources. The Development Team works with current and potential donors to identify mutual interests and support investments across the university, while liaising with faculty and staff to demonstrate the impact of these contributions.


The Executive Assistant will play a key role in meeting rapidly accelerating fundraising targets by ensuring the effective functioning of the Development Office, while engaging potential donors and friends of the university through an array of cultivation and stewardship activities, including recognition programs, special events, and volunteer opportunities.


The Executive Assistant may also supervise departmental interns or student research assistants as needed.


Main Duties and Responsibilities

 Assist frontline fundraising: Provide administrative and logistical support for fundraising. This includes:

  • Calendar management and logistical meeting / event support
  • Travel arrangements, including bookings, travel itineraries, and scheduling
  • Research for and creation of high-level briefings, correspondence, and proposals
  • Cultivation and stewardship strategy support and implementation
  • Manage CEU giving website and Development SharePoint intranet site
  • Responsibility for departmental digital media, including content creation and online donor/prospect engagement
  • Periodic review and advising to keep CEU current with trends in online donation / fundraising mechanisms
  • Data entry to ensure fundraising activity is accurately recorded in the Raiser’s Edge database

 Data and office administration:

  • Prepare expense and reimbursement forms; handle procurement processes in SAP
  • Assist in timely gift processing in accordance with CEU’s policy on contributed support
  • Maintain and update mailing and event lists
  • Administer large and small-scale mailings
  • Manage database subscriptions and annually evaluate available tools
  • Support the tracking of CEU’s pipeline of prospects and proposals, including via research
  • Lead the team’s compliance with international regulations, including data protection, keeping abreast of best practice
  • Regularly evaluate and improve upon systems once implemented and provide input into the budget planning and monitoring process


Professional Qualifications and Experience:

  • English fluency at native or near-native level
  • Bachelor’s Degree
  • At least 3 years in an Administrative or Executive Assistant role, or comparable experience
  • Knowledge of German is a plus
  • Fundraising and/or higher education experience is preferred
  • Communications, digital media, and/or marketing experience a plus


Professional Skills and Knowledge

  • Excellent writing, editing & communication skills in English
  • Comfort with data visualization and visual presentation tools
  • Tech-savvy with proficiency with SAP and other database and mailing tools; skilled in all Microsoft Office applications
  • Exceptional organizational skills
  • Ability to multi-task, work independently, and meet strict deadlines within a fast-paced environment


Personal Qualities

  • Outcomes focused, solution-oriented and flexible
  • Energetic and self-motivated
  • Detail- and efficiency-oriented
  • Ease and confidence in working with people – both internal and external stakeholders, including high net-worth individuals, business leaders, and philanthropists from all over the world
  • Ability to maintain confidentiality and handle highly sensitive information



We offer a competitive salary, as well as a dynamic and international academic environment. The initial contract is for one year with the possibility of renewal. 

How to apply

Applicants need to submit:

  • A cover letter
  • A full resume
  • A writing sample, preferably business correspondence.


Please send your complete application package to: advert019@ceu.edu  - including the job code in the subject line: 2022/019.


Only complete applications will be considered. 

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/.

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria (Austria: Central European University, CEU Central European University Private University).