Executive Assistant to the Legal Director

Position: 
Staff
Location: 
Budapest
Status: 
Part-time
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Legal Director of CEU invites applications for an Executive Assistant position. 

The successful candidate will provide executive support to the Legal Director, managing her schedule and related communication. The position requires strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. The ideal candidate must have strong attention to detail, be able to work under the pressure of deadlines and handle a wide variety of activities and confidential matters with discretion.

Duties and responsibilities:

  • Managing a very active calendar of appointments
  • Preparing and managing correspondence that is sometimes confidential
  • Arranging travel plans, itineraries and agendas; compiling documents for travel-related meetings
  • Working closely and effectively with the Legal Director to keep the Head well informed of upcoming commitments and responsibilities; following up appropriately
  • Prioritizing conflicting needs; handling matters expeditiously and proactively; following through on projects to successful completion, often with deadline pressures
  • Interfacing with a variety of different visitors, including high-profile guests, in a professional manner
  • Organizing and taking minutes at meetings upon request
  • Collecting and processing data; maintaining databases; storing and tracking documents
  • Handling and sorting incoming mail, shared email accounts and incoming telephone calls as the first point of contact
  • Monitoring and ordering supplies, stationery, business cards and other requested merchandise

Qualifications and skills:

  • Bachelor’s degree or higher, in any subject
  • Excellent written and verbal communication skills in English and German. Knowledge of Hungarian is an asset.
  • Very strong interpersonal skills and the ability to build relationships with key stakeholders, including professional staff and external partners
  • Friendly, communicative, diplomatic, welcoming, organized, hands-on
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Proactive approach to problem solving, not afraid to improvise
  • Proven ability to handle confidential information with discretion and be adaptable to various competing demands
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Ability to establish and maintain effective working relations with people of different national and cultural backgrounds; gender and cultural awareness and sensitivity

Requirements

  • Experience supporting senior executives, preferably in a non-profit or private sector organization (experience in an international workplace environment preferred)
  • Experience and interest in internal and external communications
  • Proficiency in Microsoft Office (Outlook, Word Excel, and Power Point) and Adobe Acrobat

Advantage

  • Work experience gained at CEU is an advantage.
  • Proficiency in working with PowerPoint

Compensation

We offer a competitive salary that is commensurate with experience as well as a dynamic and international academic environment.

How to apply

Applicants need to submit:

  • CV
  • Cover letter
  • Contact information of three references

Please send your complete application package to: advert070@ceu.edu - including job code in subject line: 2020/070.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/.

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria (Austria: Central European University, CEU Central European University Private University).