Financial Coordinator

Position: 
Staff
Location: 
Budapest
Unit: 
Application deadline: 
Open until filled
Starting date : 
July 1, 2022

Full- or Part-Time: 35-40 hours/week (negotiable)

The Central European University Press (CEU Press) invites applications for a Financial Coordinator position. The initial contract is for one year, with the possibility of renewal.

Background:
Reflecting on the intellectual strengths and values of its parent institution, Central European University, the CEU Press has been publishing books since 1993 by authors from around the world on a wide range of subjects in the Humanities and Social Sciences, including political philosophy and practices of open society, history, Jewish studies, economics, medieval studies, literature, legal studies, nationalism, human rights, political science, international relations, gender studies, media studies, and art history. We publish authors that bring a regional perspective to some of the major issues of the world, contributing to global debates on pressing topics such as democracy and climate change.

Key Responsibilities:

  • Support the Executive Chair and Director with business planning, including preparation of annual budgets and monitoring of performance against budget
  • Foresee budget issues and report these to the Executive Chair and Director in advance
  • Prepare monthly and year-end accounts; Prepare reports for Advisory Board
  • Ensure timely month-end closure; Preparation of monthly balance sheet reconciliations and ensuring reports are accurate and reconciled
  • Develop and update financial systems and procedures with Executive Chair and Director and Budget and Finance Office (BFO) as needed
  • Liaise with BFO on financial issues as needed
  • Prepare accounts and where applicable sales commissions for all vendors (print and digital)
  • Prepare and email outgoing invoices; Handle invoices with the BFO
  • Manage payments (via SAP or other forms); Create purchase requests, handle stock as needed and customers orders
  • Manage inventory in SAP, reconcile stock differences
  • Create new entries for books in SAP
  • Prepare title level sales reports, bestsellers reports, and other reports as needed
  • Monitor the performance of individual titles against forecast
  • Develop analytical reports on any aspect of CEU Press’ publishing to aid decision making
  • Manage the production of annual author royalty statements and payment of royalties due
  • Arrange payment to peer reviewers
  • Review staff expense claims and payment for freelancers: Review credit card reconciliation; Handle petty cash
  • Prepare timesheets for HRO and register holidays

Person Specification:

  • Excellent financial and analytical skills
  • High numerical accuracy skills and attention to detail
  • Self-motivated with a desire to improve ways of working
  • Excellent organizational skills to manage a busy schedule
  • Understanding of publishing desirable and an awareness of the change in revenue streams
  • Ability to work collegially with a team

Skill & Experience:

  • BA degree in accounting, finance, economics or related field
  • Related 3-year work experience
  • Excellent English language proficiency with other languages of the region desirable
  • Experience of databases and digital record keeping
  • Experience working with SAP software or equivalent
  • Good IT skills, proficient with MS Office Excel
  • Good communication skills

Compensation
We offer a competitive salary that is commensurate with experience, as well as a dynamic and international academic environment. The initial contract is for one year with the possibility of renewal.

How to apply

Applicants need to submit:

  • Cover letter, directly explaining how your experience fits the responsibilities and expectations of this position,
  • Full resume,
  • Contact information (name and email address) of two references.

Please send your complete application package to: advert030@ceu.edu - including the job code in the subject line: 2022/030.

Review of applications will begin immediately and continue until the position is filled.
We do not ask for reference letters at the first stage of application; the referees of short-listed candidates may be contacted for references later by CEU.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/.

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria (Austria: Central European University, CEU Central European University Private University).