Full- or Part-Time Department Coordinator (Maternity Cover) (f/m/d)

Position: 
Staff
Location: 
Vienna
Status: 
Full-time
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Department of Political Science at Central European University (CEU) invites applications for a Full (40 hours/week) or Part-Time (30 hours/week) Department Coordinator position. This position is a maternity leave replacement with a fixed-term contract until June 2024 with the possibility of extension.

 

Background:

The Department of Political Science at CEU is a close-knit community and consists of 15 permanent faculty members and over 80 students. The department is committed to academic freedom, equal access to education and collegial self-governance. Our department strives to develop and nurture a scholarly community of faculty and students who engage in a common process of education and research, with special emphasis on contemporary challenges facing society.  

We offer a BA program, two MA programs and a PhD program in political science. The department’s reputation for excellence in teaching and research has also been acknowledged by professional world university rankings and is currently ranked as one of the top 25 programs globally by QS World University Rankings and 76-100 globally by the Shanghai Ranking Consultancy. 

 

Your duties and responsibilities:

  • Administration of the teaching programs, course enrollment, teaching schedule, theses, calendars and room assignments. 
  • Developing and implementing marketing and recruitment strategies, including digital marketing campaigns and analysis. 
  • Conducting recruitment presentations (both offline and webinars) and contributing to recruitment and conversion activities (e.g. Open House, individual inquiries). 
  • Identifying marketing trends and opportunities for growth. 
  • Composing and posting social media content with appealing visuals. 
  • Drafting newsletters and overseeing the newsletter database. 
  • Updating and managing the departmental websites. 
  • Organizing events, logistics, catering and promotion of departmental events, seminars. 
  • Completing administration related to travel arrangements of speakers, guests. 
  • Maintaining and updating databases. 
  • Compiling reports and evaluations. 
  • Handling day-to-day operation and technical problems. 

Your skills and Qualifications:

  • Bachelor’s degree (minimum). 
  • At least 3 years of working experience in a position with similar tasks, ideally in higher education or at an international company. 
  • Excellent communication and writing skills in English. 
  • A strong interest in and ability to work with students and student recruitment in an international environment. 
  • High level computer literacy and advanced knowledge of the MS Office suite and mastery of databases. 
  • Experience with online learning management systems (e.g., Moodle, MS Teams). 
  • Experience with social media platforms, newsletter software and web-editing. 
  • Excellent organizational and reporting skills. 
  • Structured and flexible way of thinking. 
  • Ability to work alone and in a team. 
  • A precise, proactive and efficient attitude and work ethics. 
  • Great attention to detail. 
  • Ability to prioritize multiple tasks and take initiative. 
  • Ability to follow instructions and meet deadlines. 
  • Problem-solving skills. 
  • Ability to understand and learn new tasks quickly. 
  • Experience in marketing/branding and German language knowledge are considered as advantage. 

 

What we offer

We offer a competitive salary starting from gross 42,000 EUR/year. A higher salary is possible if warranted by the candidate’s working experience. This is a full-time maternity leave replacement with a fixed-term contract until June 2024 with the possibility of extension.

How to apply

Applicants need to submit:

  • CV
  • Cover letter

Please send your complete application package to: advert097@ceu.edu- including the job code in the subject line: 2022/097.

 

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/.

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria (Austria: Central European University, CEU Central European University Private University).