Full- or Part-Time Executive Assistant (f/m/d)

CEU invites applications for a Full (40 hours/week) or Part-Time (30 hours/week) Executive Assistant position to the Pro-Rector for Teaching and Learning and Pro-Rector for Foresight and Analysis.

The position requires strong written and verbal communication skills, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. The ideal candidate must have strong attention to detail, be able to work under the pressure of deadlines and handle a wide variety of activities and confidential matters with discretion.  

Your duties and responsibilities: 

• Managing a very active calendar of appointments 
• Preparing and managing correspondence that is sometimes confidential 
• Arranging travel plans, itineraries, and agendas; compiling documents for travel-related meetings 
• Working closely and effectively with the Pro-Rectors to keep them well informed of upcoming commitments and responsibilities, following up appropriately 
• Prioritizing conflicting needs; handling matters expeditiously and proactively; following through on projects to successful completion, often with deadline pressures 
• Interfacing with a variety of different employees, including high-profile external guests, in a professional manner 
• Organizing and taking minutes at meetings upon request 
• Collecting and processing data; maintaining databases; storing and tracking documents  
• Handling and sorting incoming mail, shared email accounts and incoming telephone calls as the first point of contact  
• Monitoring and ordering supplies, stationery, business cards  
• Support with other relevant administrative tasks and duties (e.g., budget management support…)

Your qualifications and skills:

• Bachelor’s degree or higher, in any subject 
• Excellent written and verbal communication skills in English
• Very strong interpersonal skills and the ability to build relationships with key stakeholders, including professional staff and external partners 
• Friendly, communicative, diplomatic, welcoming, organized, hands-on  
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Proactive approach to problem solving, not afraid to improvise  
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands 
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment 
• Ability to establish and maintain effective working relations with people of different national and cultural backgrounds, gender and cultural awareness and sensitivity 

Requirements:

• Previous experience as an executive assistant or administrative assistant to a senior Executive or a department.
• Proficiency in Microsoft Office (Outlook, Word Excel, and Power Point) and Adobe Acrobat 

 What CEU offer: 

• International environment
• Modern office space, easily accessible, opportunity to work from home (2 days/week)
• Salary supplement for meals
• Employer contributions to Resaver private pension plan
• Family support scheme
• In-house opportunities for job related trainings and workshops

We offer a competitive salary starting from gross 42 000 EUR/year. A higher salary is possible if warranted by the candidate’s working experience.