Graduate Mobility Program Coordinator

Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

About ACRO:

Academic Cooperation and Research Support Office (ACRO)'s mission is to purposefully connect and align teaching, research, funding, and management with CEU’s strategic priorities. We do this through establishing beneficial and sustainable partnerships; encouraging and supporting CEU academic staff to obtain internal and external funding; acting as an interface between academic and administrative partners and thus successfully and efficiently coordinating complex tasks related to project management; and contributing to doctoral education with a special focus on improving employability through acquiring teaching, research, and project management skills. Our offices are located in Budapest and Vienna.

About OSUN

The Open Society University Network (OSUN) is a new global network of educational institutions that integrates learning and the advancement of knowledge—in the social sciences, the humanities, the sciences, and the arts, on undergraduate and graduate levels—across geographic and demographic boundaries, it promotes civic engagement on behalf of open societies, and expands access to higher education for underserved communities.

OSUN envisions a new model of global higher education—a long-lasting network with deep partnerships among diverse institutions committed to addressing global challenges collaboratively.

About the position:

The Graduate Mobility Program Coordinator supports the work of ACRO, in collaboration with the Secretariat of the Open Society University Network (OSUN), based at Central European University (CEU), in the design, planning, administration, and assessment of OSUN-wide and CEU’s graduate mobility initiatives. The successful candidate will develop a deep familiarity with the resources and priorities of the OSUN network and contribute to the design and successful implementation of the range of mobility opportunities that will benefit the individual students and OSUN institutions, including CEU. The position is Vienna-based with an Austrian employment contract.


Duties and responsibilities:

  • Acting as a contact  person for Graduate Mobilities for the Program Leads at CEU, OSUN, OSUN Student Mobility Working Group, and the OSUN Secretariat;
  • Liaising with relevant staff at other OSUN partner universities on matters of program planning and implementation;
  • Assisting in the formulation and preparation of graduate mobility partnership agreements and their renewals;
  • Serving as a primary point of contact for the graduate mobility grantees at CEU and relevant CEU units related to the grantees’ organizational needs.
  • Organization of information for events, meetings, training, and staff visits related to the graduate mobility program at CEU and OSUN-wide;
  • Organization and administration of the annual Call for Applications and interim program calls;
  • Providing training and support to potential graduate student applicants;
  • Administration of grant contracts, finances, and payments related to OSUN Graduate Mobilities, and administration of and reporting on OSUN funding;
  • Organization and maintenance of program records, including program-related documentation and correspondence, records of relevant meetings, and communications with partners;
  • Organization and maintenance of the OSUN-wide graduate mobility databases.


Qualifications and Skills:

  • University degree (Bachelor’s or higher);
  • Excellent written and oral communication skills in English;
  • At least three years of experience in administering international higher education exchange and mobility projects; or other relevant work experience in university administration;
  • Experience supporting senior executives, preferably in higher education, non-profit or private sector organization (experience in an international work environment is preferred);
  • Proficiency in Microsoft Office tools, management of databases, and use of social media;
  • Experience with SAP is an advantage;
  • Good understanding of principles and policies on privacy and data protection and maintenance, GDPR compliance;
  • Ability to administer long-term assignments, work independently and as a part of a geographically scattered team;
  • Strong interpersonal and communication skills and ability to establish and maintain effective working relations with people of different national and cultural backgrounds; gender and cultural awareness and sensitivity.



The initial contract is for one year with a salary of 43,000 EUR/year, with the possibility of renewal for an indefinite contract based on identifiable success.

How to apply

Applicants need to submit in English:

  • CV.
  • Cover letter describing their motivation for applying to the position, relevant skills, and experience.
  • Contact information for two referees.

Please send your complete application package to - including job code in subject line: 2021/065.

Employee Referral Program application:

If one of our employees has drawn your attention to this job opportunity, please apply via this email address, and mention our colleague in the cover letter: advert065Referral@ceu.eduincluding the job code in the subject line: 2021/065.

We do not ask for reference letters at the first stage of application; the referees of long-listed candidates may be contacted for references later by CEU.

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: (Hungary: Közép-európai Egyetem, Central European University) or (Austria: Central European University, CEU Central European University Private University).