Personal Assistant to the Director of the Vienna Campus

Application deadline: 
Open until filled
Starting date : 
August 1, 2019

The CEU Vienna Campus at Central European University (CEU) invites applications for a Personal Assistant to the Director of the Vienna Campus position. The initial contract is for one year with the possibility of renewal; the probation period is one month.

The successful candidate will be responsible for the organization of the director's activities, will manage his/her calendar and take care of administrative duties. They will also act as a liaison between the Director's office, and the office of the Rector in Vienna.

Duties and responsibilities:

  • Coordination and organization of appointments, meetings, travels of the Director of the Vienna Campus
  • Organization of the filing system and database of addresses of the Vienna Campus's central administration
  • Paperwork (writing letters, invitations, minutes of meetings)
  • Organizing and preparing the meeting- and networking-activities of the Rector, Provost, and Director in Vienna
  • Cooperating closely with the Rector's and the Provost's Personal Assistant and the Chief of Staff in Budapest with an overview on diaries and assisting in the preparation of events

Qualifications and skills:

  • Experience in senior positions (3-5 years experience)
  • Excellent communication skills in English and German
  • Relevant experience in assisting the higher management of Austrian and International companies
  • Understanding and experience with the operation of Austrian universities would be an advantage.
  • Friendly, communicative, diplomatic, welcoming, organized, hands-on
  • Strong organizational skills, and detail oriented
  • Proactive approach to problem solving, not afraid to improvise


We offer a competitive salary that is commensurate with experience as well as a dynamic and international academic environment.

How to apply

Applicants need to submit:

  • CV
  • Cover letter
  • Contact information of three references

Please send your complete application package to: - including job code in subject line: 2019/039

About CEU

Central European University (CEU) is a graduate research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States and Hungary. CEU’s mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies in Central and Eastern Europe, the former Soviet Union, and other emerging democracies throughout the world. CEU offers both master’s and doctoral programs, and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of more than 180 resident faculty, from over 50 countries, and a large number of prominent visiting scholars from around the world. The language of instruction is English.

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CEU is an equal opportunity employer.

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