Production Coordinator

Position: 
Staff
Location: 
Budapest
Status: 
Part-time
Unit: 
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

Full- Or Part-Time: Part-time (30 hours/week)

Background:
Reflecting on the intellectual strengths and values of its parent institution, Central European University, the CEU Press has been publishing books since 1993 by authors from around the world on a wide range of subjects in the Humanities and Social Sciences, including political philosophy and practices of open society, history, Jewish studies, economics, medieval studies, literature, legal studies, nationalism, human rights, political science, international relations, gender studies, media studies, and art history. We publish authors that bring a regional perspective to some of the major issues of the world, contributing to global debates on pressing topics such as democracy and climate change.

To ensure that the end-to-end process of book production at CEU Press is executed to an excellent standard we invite applications for a part-time (30 hours/week) Production Coordinator position in Budapest. The Production Coordinator will monitor and control all stages of book production – from book proposal approval through pre-press, production, and transfer on to sales and marketing – for an increasing number of titles per annum at CEU Press.

Key Responsibilities:
The new colleagues will be responsible for the entire workflow schedule and coordination between stakeholders and suppliers, as well as working with internal and external stakeholders to capture data and improve processes.

Pre approval

  • Maintain overview of books under review in liaison with editors
  • Compile documents for book projects with book proposal, P&L, reviews, and response from authors for Editorial Board meetings

Post acceptance

  • Check manuscripts submitted to see if they fulfil the required submission criteria, and if not, in conjunction with editors liaise with authors so that they reach that standard
  • Oversee the book production workflow from submission of final manuscript to production of print and eBook files for market
  • Cooperate closely with the Editors and where agreed arrange for the copy-editing, proofreading and indexing of titles and ensure that deadlines are met
  • Ensure outsourced suppliers follow the house style and create the required formats
  • Liaise with external partners and suppliers when needed to ensure the production of titles is running smoothly and according to schedule and budget
  • Ensure general title marketing tasks are achieved accordingly to schedule and send reminders where needed
  • Create eBook and print files for individual titles and share with the Sales & Marketing Coordinator for dissemination

Other

  • Collate invoices for individual titles for the Senior Financial Coordinator to close book title accounts promptly
  • Identify problems that arise during the production process and bring any issues to the attention of relevant colleagues
  • Capture all relevant data (forms, files, etc.) centrally accordingly to GDPR rules and look for ways to create efficiencies along the entire workflow

Person Specification:

  • Excellent organizational skills to manage a busy schedule
  • High level of accuracy and attention to detail
  • Ability to be firm but diplomatic to ensure deadlines are kept
  • Self-motivated with a desire to improve ways of working
  • Ability to work well with the Press team, academics and suppliers

Qualifications:

  • Bachelor’s degree (at least)
  • 2-3 years experience in managing workflows and capturing data
  • Experience in producing print and digital products
  • Excellent English language proficiency
  • Understanding of publishing
  • Good IT skills; knowledge to help in assessment and review of data

Compensation
We offer a competitive salary that is commensurate with experience, as well as a dynamic and international academic environment. The initial contract is for one year with the possibility of renewal.

How to apply

Applicants need to submit:

  • Cover letter, directly explaining how your experience fits the responsibilities and expectations of this position,
  • Full resume,
  • Contact information (name and email address) of two references.

Please send your complete application package to: advert073@ceu.edu - including the job code in the subject line: 2022/073.

Review of applications will begin immediately and continue until the position is filled.
We do not ask for reference letters at the first stage of application; the referees of short-listed candidates may be contacted for references later by CEU.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit https://www.ceu.edu/.

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice at: https://www.ceu.edu/recruitment-privacy-notice (Hungary: Közép-európai Egyetem, Central European University) or https://www.ceu.edu/recruitment-privacy-notice-austria (Austria: Central European University, CEU Central European University Private University).