Program Coordinator

Application deadline: 
Open until filled
Starting date : 
June 2, 2020

The Undergraduate Studies Program at Central European University (CEU) invites applications for a Program Coordinator position. The role is located in Vienna.


From September 2020 Central European University will offer two exciting new BA programs, both taught by our world-class faculty specializing in the social sciences and humanities, and with the added value of offering dual Austrian and American degrees. Our BA programs are tailored for students who seek an international BA experience in small classroom settings, who appreciate having the choice to tailor their programs to meet their own interests, and who relish a challenging academic experience while living in one of Europe’s most beautiful and culturally rich cities.

For more information please visit:


Duties and responsibilities:


  • Coordinating the admissions process for students
  • Helping with student course enrollment
  • Advising students on course enrollment and program rules
  • Ensuring that students adhere to university and program policy
  • Providing high level administrative support to faculty, students and guests
  • Communicating and coordinating with students
  • Contract preparation for visiting faculty members, guest lecturers
  • Managing financial issues of the students
  • Record keeping of holidays and time sheets
  • General permanent faculty assistance
    • Coordinating undergraduate program administrative and operational activities with other CEU units (e.g. student support units, academic departments etc.)
    • Conducting research related to the operations, practices, and policies of undergradute programs
    • Preparing meeting minutes, policy documents etc.
    • Supporting internal and external reporting connected to the undergraduate programs


Skills and competencies:

  • Bachelor’s degree (at least)
  • Ability to work independently
  • Ability to work under pressure
  • Ability to balance sensitivity towards student needs with ensuring student adherence to university and program regulations
  • Proficiency in spoken and written English is a must. Experience in writing summaries, minutes, policies is an advantage.
  • Proficiency in using Office 365 and MS products
  • Proficiency in spoken and written German is an advantage.
  • Experience in working with CEU is an advantage
  • Previous Higher Education sector experience is an advantage
  • Discretion when dealing with sensitive/confidential information
  • Multicultural orientation and open-mindedness
  • Good organizational and interpersonal skills
  • Interest in creative problem-solving
  • Ability to handle multiple tasks and to prioritize




We offer a competitive salary that is commensurate with experience as well as a dynamic and international academic environment.

How to apply

Applicants need to submit: 

  • A cover letter  
  • A full resume  
  • A writing sample, preferably business correspondence. 


Please send your complete application package to:  - including job code in subject line: 2020/035. 

About CEU

Central European University (CEU) is a research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States, Austria and Hungary. CEU's mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies. CEU offers bachelor's, master's and doctoral programs and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of resident faculty from over 50 countries and prominent visiting scholars from around the world. The language of instruction is English.

For more information, please visit

CEU is an equal opportunity employer.

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