Student Records Assistant

Application deadline: 
Open until filled
Starting date : 
September 1, 2019

The Student Records Office (SRO) at Central European University (CEU) invites applications for a full-time Student Records Assistant position. The initial contract is for one year with the possibility of renewal.

The SRO provides a wide array of services related to the academic aspect of studying at CEU. The office is responsible for overseeing student enrollment, course registration and the preparation of diplomas, as well as keeping students' academic records. It also monitors the submission of grades and administers the conferring of various academic achievement awards. Furthermore, it coordinates the Apostille procedure, provides assistance regarding course registration procedures, verifies degrees and manages the functions of the university's information systems related to academic matters.
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Duties and responsibilities:
The Student Records Assistant will provide administrative assistance in the following areas:

  • Daily front office help of students in various matters
  • Manages general inquiries regarding academic records and other SRO matters via email and in person
  • Handles and prints/sends various certificate requests from students throughout the whole academic year
  • Completes data entry tasks (administering credit transfers, entering specific data of previous academic records, course data entries) and prepares reports
  • Manages the university's information systems (UIS and SITS)
  • Provides assistance in the diploma preparation process
  • Assists in large events coordination (Opening Ceremony, Graduation, etc.)
  • Files and archives student documents
  • Liaises with department coordinators and colleagues from other units of CEU in Vienna and in Budapest

Qualifications and skills:

  • Completed higher education
  • Ability to work individually and in a team
  • Precision, attention to detail and service-oriented attitude
  • Ability to work under pressure and to keep deadlines
  • Strong time-management and prioritization skills
  • Experience in a similar position and in working with databases, especially in an academic environment
  • Experience of working in multicultural environment and/or at a university
  • Pro-active personality with very good problem solving and communication skills (verbal and written) in English
  • German language skills is an advantage
  • High level of computer literacy (MS Office, InDesign),
  • Knowledge of university structures and processes is an advantage

We offer a competitive salary that is commensurate with experience as well as a dynamic and international academic environment.

How to apply

Applicants need to submit:

  • CV/Resume
  • Motivation letter

Please send your complete application package to: - including job code in subject line: 2019/052

About CEU

Central European University (CEU) is a graduate research-intensive university specializing in the social sciences, humanities, law, public policy and management. It is accredited in the United States and Hungary. CEU’s mission is to promote academic excellence, state-of-the-art research, research-based teaching and learning and civic engagement, in order to contribute to the development of open societies in Central and Eastern Europe, the former Soviet Union, and other emerging democracies throughout the world. CEU offers both master’s and doctoral programs, and enrolls more than 1,400 students from over 100 countries. The teaching staff consists of more than 180 resident faculty, from over 50 countries, and a large number of prominent visiting scholars from around the world. The language of instruction is English.

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CEU is an equal opportunity employer.

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