Frequently Asked Questions

General issues

I can't seem to find the link to the online application form - where is it?
The link to the Online Application Form is available here, and also in the first section of the Application Checklist.

How many programs can I apply to?
You can apply to up to 5 programs.

My transcript (CV, statement of purpose, research proposal, etc.) consists of more than one page. How can I upload documents of multiple pages?
You can easily upload a document of up to 100 pages (as long as it does not exceed 2 MB in size) if you include all pages of the document in one single file. Most scanners allow creation of a single file containing multiple pages, or you can use a pdf merger program.

Some of the files I want to upload exceed 2 MB. What can I do?
You will need to reduce their size. To do it, please print out the pages that you want to upload. Then, scan the printed out pages into a pdf file format, and upload this new document onto the appropriate page in your online application. When scanning the document, please make sure to scan in a low (but still readable) resolution, and in black and white, to ensure that the document is under the 2MB file upload limit.

I submitted an application last year, and a planning to apply again. Can you use my last year's materials or do I have to resubmit my application?
It is not possible to reinstate an application submitted in a previous year, so you will need to submit a new online application complete with all required materials even if you are applying to the same program. (You may of course want to consider revising or updating your statement of purpose, research proposal, or CV at your discretion.)

Can I add new documents to my submitted application, or replace some of the submitted documents with updated ones?
No, you can’t edit your application after you have submitted it, nor can you send in  updated materials. Therefore, please submit your application only once you have made sure it is as complete and up-to-date as possible.  

I am applying to a CEU degree program and have already submitted an electronic application form. Should I additionally post the required documents or is the online application enough?
An online application is enough. We will need hard copies of some of your documents (see also: Academic Records) if you are admitted and decide to enroll.

Can I get an early decision so that I can apply for an external scholarship?
Yes, you can. In order to do so, please submit an application and email us to request an early decision. Please note 1) the application must be complete with all required documents and recommendations and 2) the decision, if positive, will mean acceptance on a self-funded basis only.

I am not an EU/EEA citizen and will need a visa to Hungary. However, I do not currently have a passport. Can I apply all the same?
Yes, you can apply - just leave your passport information blank in your application. You will, however, need a valid passport to apply for a visa if you are admitted.

Online Application Form

I applied to CEU via the online application form last year. Can I use last year's login and password to start a new application?
Yes. You may start a new application using your existing account. If you have forgotten your password, click on the Forgotten Password button.

Do I need to create a new user account for each new application?
No. Please log in with the email address/password you used for the first application whenever starting a new application. The system will take you to the User Action Screen where you can choose whether to

-       edit or cancel the application you started earlier:


or

-       start a new application:


How can I log back in to an application I already started?
The link to log back in to started applications can be found in the automated email you receive when starting an application (if you don't seem to have received it, check in your spam folder - it may have landed in there). It is also available here. You can also start a new application using this link.

I have submitted my application. How can I be sure that you have received it?
If you have completed all mandatory fields of the applications form (including mandatory document uploads), and successfully paid the one-time application fee, the SITS system will send an email notification to acknowledge the receipt of the application. This email will also provide login details to the Applicant Portal.
For subsequent applications, submitting the application will be sufficient, the system will not ask you to pay the application fee once more. You will receive an automated message acknowledging receipt of your application only for the first application submitted. 

I have submitted my application. How can I be sure that I have sent all required documents?
The online application automatically checks a certain number of required questions and document uploads. Please note however that not all fields are mandatory, and the program you apply to might require fields to be filled in/items to be uploaded that are not marked as mandatory. Please first check the specific program requirements of the program in question, then thoroughly check all sections of the application before submitting, and also check the list of document uploads that are summarized on the last (submission) page of the application form. Please also note that references can be uploaded by the referees only AFTER you have submitted. The application will only be considered complete once the application fee payment was received.

I have started an application to a CEU degree program, but I have changed my mind and decided not to submit it after all. Can I delete it somehow?
Cancel the application for the program you no longer wish to apply for on the User Actions screen.


If you want to delete several applications you need to do so for each of them on the User Actions screen.

I am experiencing technical problems when trying to create a user account or when completing the online application/references. What should I do?
If you have any technical issues or concerns using the online application form, please contact  the CEU IT Help Desk.

QUAlifications

I cannot find my school's name in the list of institutions in the Qualifications section. What should I do?
The list contains about 17,000 entries, so it is very unlikely that your school is not included in it. Select the country first, then look for your school within that group. Select "Other" and enter your school manually only after you have made ABSOLUTELY SURE that the list does not contain your school. Then type your school's name in the space provided.

In the Qualifications section, I would like to list a Study Abroad (non-degree, unfinished degree, etc.) program I have attended, but I cannot because no such entry is found in the degree list. What can I do?
In the Qualifications section, we need you to list your bachelor’s, master’s or doctoral degrees completed (or to be completed in this academic year) that render you eligible for the chosen program. Any other program such as Study Abroad programs, non-degree programs, and unfinished degree programs should be listed in your CV.

The Qualifications section asks me to upload a GRE or GMAT score. Is this mandatory?
No. The GRE/GMAT field is optional. Please note, however, that a limited number of programs do require a GRE or GMAT score - please refer to the website of the program in question for details. If you possess a GRE or GMAT score you may opt to upload it even if it is not a requirement of the chosen program.

I would like to upload several additional documents but there is only 1 upload field (Other Supporting Documents). What should I do?
If you wish to upload several documents please merge these into one pdf file, and make sure the file does not exceed 2 MB.

Academic Records (diploma/certificate & transcript)

I am in the final year of a bachelor's (master's) program, so I do not have a diploma to upload yet. What shall I do?
In place of the diploma, upload a certificate of enrollment stating, if possible, your expected date of graduation (see also item 3 of the Application Checklist). Please note that in order to be able to enroll at CEU, you must graduate before the academic year at CEU begins.

I am in the final year of a bachelor's (master's) program, so I do not have a final transcript to upload yet. What shall I do?
Upload an official current transcript. If you are accepted, we will need an official hard copy of the final transcript.

I graduated last year but my university hasn't yet issued my official diploma. Does CEU accept a certificate of graduation that certifies that I have completed my bachelor studies?
Yes, a certificate of graduation is acceptable for application purposes if the diploma is not available yet.

I have earned a master's at CEU and am now applying for a doctoral program. Am I required to upload official copies of my academic records?
If you are applying to the same department's doctoral program you have graduated from, an unofficial transcript of your CEU grades (go to http://sro.ceu.edu/order-unofficial-transcriptscertificates-of-enrollment to order one) will suffice. If it is some other department you are applying to, make sure to also submit your bachelor's records the same way you did when applying to CEU for the first time.

My university does not issue official transcripts to its students, but sends them directly to graduate institutions. How can I meet the requirement of submitting a scan of my official academic records with my online application?
Get a student copy to upload with your application.

Should the academic records I upload be apostilled?
No, that's not necessary.

language and program-specific standard test scores

Where should I upload my English test score report?
There is an upload field for English Language Qualifications in the Qualifications section of the online application form.

I have obtained a BA/MA from a program taught exclusively in English. My transcript/diploma does not state the program was taught entirely in English. Do I still qualify for exemption?
Yes. However in this case please upload an additional document issued by the university confirming that the language of instruction of the entire BA/MA program was English (either merge it with your transcript or diploma, or upload it in the Additional Supporting Documents field).

Can I submit my English test score (GRE, GMAT score) after the application deadline?
Applications need to be submitted complete with the required language or other program-specific test scores as applicable. English or other test scores submitted after the deadline may be considered by the program in question on a case by case basis.

I have taken a program-specific test/done an interview with the selection committee of the program I applied for. When and how will I find out about my score/the interview outcome?
Program-specific test results and interviews are for internal use only and not made known to the applicants. Only the final admissions decision will be displayed on the Applicant Portal.

Funding (financial aid)

I want to be considered for financial aid and will submit my application by the relevant deadline. Is that it, or is there an additional form to complete in order to apply for financial aid at CEU?
There is a dedicated financial aid application form for master’s students which is made available to successful candidates when they receive their acceptance notification. Applicants to doctoral programs need not submit a financial aid application because they are automatically considered for the doctoral scholarship in case they submit their application by the relevant deadline.
Please note that not all master’s programs at CEU offer financial aid. 

I would like to be considered for CEU financial aid and will therefore submit my application by the relevant deadline. Am I also to write to the Financial Aid Office?
No, submitting the online application form by the relevant deadline is sufficient.

I would like to apply for an external scholarship listed on the CEU Admissions website. How should I go about it?
Please refer to the guidelines provided on the website of the specific scholarship fund. The general CEU application forms are not linked to any of the external scholarship agencies.

References

I hit the "Submit" button on my Application Form. How will my referees know they need to complete a reference?

Once you hit "Submit" and your application fee payment is recorded, the referee will receive an automated email with a link to the reference form. The email states that the link expires after 21 days. Please make sure to remind your referee about the deadline.
For subsequent applications the automated email to referees gets sent once you hit the "Submit" button.

I am applying for the February 1 deadline. Do my references have to be submitted by the same date if I submit my application on February 1?
Referees have 21 days to send in their letters no matter when the application is submitted. Therefore, if you submit your application on February 1st, your references will have 3 weeks to submit. Please note, however, that programs may start the evaluation process in the meantime, so it is advisable to remind referees to submit their references as soon as possible after February 1. 

Can recommendations be sent by postal mail?
No.

Can recommendations be submitted by electronic mail (email) or fax?
No.

One of my recommenders has not received the automated email with the link to the reference form. Can you resend it to him?
This is a fairly common problem, which is most typically caused by the recommender's spam filter settings. Kindly ask the person to check their spam folder. If the email did not go through, you can resend the referee via the Applicant Portal, so the person will get another automated message and will have 3 more weeks to complete the reference.

My referees have no access to the internet. Can I submit their recommendations for them?
You cannot submit recommendations that were written in support of your application, as we require confidential letters of recommendation the contents of which must not be known to you. Please make sure to register referees who do have internet access.

I am applying to more than one program at CEU.  Do I need separate references for each application?
Yes, each submitted application needs to be complemented by 2 (or in some cases: 3) reference letters.  

Can recommendations be transferred onto another application?
Recommendations cannot be transferred from one application to another. A recommendation must be completed for each program you apply to.

One of my referees prefers to write the reference in a language other than English. Can they do that?
No.

Application Fee

A friend/relative of mine will pay the application fee on my behalf. How can they do it?
If another person pays the application fee on your behalf using their own credit card, they can use the CEU payment gateway (secure payment method). They will have to enter your (i.e. the applicant's) details first, then proceed to pay using their credit card details.
Please make sure to hit the "submit" button on your application, only then can we record the third party payment, and receive your application.

I have very limited financial resources. Can I get an application fee waiver in consideration of my circumstances?
Sorry, the application fee cannot be waived. If you cannot pay it, we suggest you ask somebody to help you out and pay it for you via the CEU payment gateway.

I am applying for five programs altogether. Does that mean I have to pay five times EUR 30?
No. Every applicant must pay the application fee only ONCE in the same admissions cycle. After you have paid it for your first application, our application system will record the payment for all further applications in the same admissions cycle.

I have been trying to pay the application fee through the payment gateway within the online application form but I don't seem to manage. Can you help?
In order to use our payment portal successfully, please try/make sure to
-  use a supported browser;
- check that your card is one of those accepted;
- check the balance on your account;
- check your limit for online payments (maybe the purchase limit was lower than the sum of all purchases on that particular date);
- finish the transaction within 5 minutes.

Can I pay the application fee by wire transfer?
Unfortunately, this is not possible.

Can I pay the application fee by Western Union or MoneyGram?
Unfortunately, neither is possible.