Keeping Safe On Campus

Common areas

  • All must wear a mask when using common areas at CEU. Common areas include the Library, lobbies, washrooms, hallways, staircases, meeting rooms, kitchens, catering areas, elevators, wardrobe lockers. Common areas will be disinfected several times per day.
  • Social distancing: at all times, maintain at least a 1-meter distance from others while on campus.
  • Avoid spontaneous, unstructured gatherings of people in the same room or in the common areas.
  • Please follow the guidelines on the posters and pictograms, keep distance and walk sideways, averting your face when passing each other (to minimize potential infection).
  • Choose to sit diagonally if sharing a large enough table with someone on the opposite side e.g., during lunch. That way you are not speaking over each other'sfood and have your faces further apart. (read more under "Kitchen".)
  • The emergency staircase can be opened in case of emergency only to allow faster exit of the building.
  • Wardrobe/lockers: only 3 people allowed at any time in the area.

Classrooms, meeting rooms, computer labs

Access to classrooms, meeting rooms and computer labs is permitted under strict health protection measures.

Classrooms, meeting rooms, and labs are to be used with max. 50% of capacity to allow safe distancing between students and employees. The room reservation system already contains the restricted capacity of the available rooms. Seats not to be used are clearly marked or removed from the rooms. Do not move seats around in any room.

Wearing masks in labs, classrooms, and meeting rooms is recommended in Phase 2 risk level and mandatory at all times in Phase 3 risk level. See more on risk levels.

The faculty can apply exception to this rule, given there is agreement among 100% of the participants in the class. So if there is at least one person in the same room requiring the wearing of masks, all will wear the mask during that class. Maintain at least a 1-meter distance from others (do not pull seats closer to each other). To minimize transmission, avoid sharing pens and other objects. Should you need to touch with your bare hands any object not belonging to you, remember to sanitize your hands as soon as possible (using the installed hand sanitizers, and practically, also carry a hand sanitizer with you wherever you go). To make it easy to remember, think "MASK":

  • Maintain 1-meter distance
  • Avoid sharing objects
  • Sanitize your hands regularly
  • Keep hygiene protocols (cough to elbow, wash hands, carry a sanitizer with you)

Use videoconferencing or teleconferencing where possible for work-related meetings and gatherings.

No self-service or prepared individual catering (coffee, tea, cookies etc) is allowed in meetings unless they originate from professional food providers.

Where videoconferencing or teleconferencing is not possible, hold meetings in bigger spaces with windows, ensuring that all attendees always maintain a distance of 1 meter and wear face masks.

We advise against using computer labs. Where there is no other alternative, access is allowed. Workstations are placed at least 1 meter apart from each other. Everyone must wear a mask at all times when using the labs (even if you are the only person in the room at that time). You must wash your hands before and after using the computers. Surface disinfectant is placed in the computer labs. Before accessing your computer, please use it. Keep your workstation tidy, with all areas left completely empty when you have finished using the space so that surfaces can be cleaned properly. Clean the devices that you have personally used with the provided sanitizer.

Allow the air to change by opening the doors of offices, classrooms or labs as often as possible.

Offices

Home office is strongly recommended, where feasible.

Shared office: same rules apply as for meeting rooms. Wear a mask, use your own pen and office supplies, and workstations should be placed 1 meter apart where feasible. Work should be scheduled in a way that allows the minimum number of people to be present in an office at the same time. So again, wear a mask and think "MASK":

  • Maintain 1-meter distance
  • Avoid sharing objects
  • Sanitize your hands regularly
  • Keep hygiene protocols (cough to elbow, wash hands, carry a sanitizer with you)

All offices: Do not use other employees' phones, desks, offices, office supplies, or any other work tool/equipment. Open the windows and/or doors regularly (at least for 5 minutes every hour). Keep your workstation tidy, with all areas left as empty as possible so that surfaces can be cleaned properly. If you have the means, please also clean the devices and other objects that you have personally used. Bring your own disinfecting wipes.

CEU Library and Media Hub

The Library Information Desk will be open 9am-6pm Monday-Friday for book pickup and questions, the Reading Room will be open in the same time, but with reduced seating.

All common area health protection measures are strictly maintained across the Library.

Maximize physical distancing by using contactLibrary@ceu.edu for questions or refer to instructions available on the Library site. More library materials are available online than are physically in the Library. You will find many electronic books, electronic journals, and databases there.

Official opening hours are posted on the Library website.

Small collaboration rooms will be closed due to proximity of seats and limited air circulation.
The Mirabaud Media Lab and Audio Lab (Interview Room and Audio Mixing Suite) expect to open at a date to be announced later and will require separate protocols for handling shared use of space and equipment.

Markings on the floor (except on floors with soft carpet) guide the entering and departing directions.

Kitchens

Please bring with you and use your own plates and utensils. After use, either you wash your utensils immediately, or place them into the dishwashers. Cleaning personnel operates the dishwashers. You can pick up your utensils after the washing cycle ends. Please touch only your own utensils. We recommend you wear gloves when using the kitchen. Maintain the min. social distancing while in the kitchen at any time.

Eating together or sitting next to each other or directly opposite to each other should be avoided, diagonally could work best to avoid speaking over each other's food. We also advise you spend the shortest possible time in the kitchen, i.e. no more than 15 minutes.

Reserve some kitchen for academic and non-academic staff only. Such kitchens to bemarked "For CEU employees only – No students, please".

Catering areas and coffee shop

The health protection measures apply both in the ground floor coffee shop, in front of the vending machines, and during any organized event irrespective of whether catering is provided or not. Service is available with limited operations and strict health protocols.

Keep at least 1-meter distance when standing in line. Takeaway service is strongly recommended. If this is not feasible, maintain at least 1-meter distance and avoid eating
in groups. It is suggested to spend the shortest possible time in the catering areas. Please follow guidelines displayed.

Opening hours of the Coffee Shop: weekdays 9 am – 5 pm (subject to change). Please note that as required by Austrian authorities, you are obliged to fill out a form with your full name, e-mail address, phone number and date/time every time you visit the Vienna campus café. We ask that you ensure you have a pen to hand.

Elevators

We advise you to use the stairs if possible. Maximum 2 people are allowed per elevator ride. Inside the elevator strictly follow the social distancing requirement. Use your elbow to push the buttons, or wear gloves.

Garage

The garage has places allocated for CEU PU usage. Please maintain the same measures as required for common areas while in the underground garage or in the elevators.

Cleaning Services

Common areas are cleaned regularly several times per day. Offices are cleaned at least once per day.

Other Services available on site

  • On-site maintenance for basic operations is available between 8am – 4pm.9
  • Classroom support is available as usual
  • Other IT support continues to be available remotely, further info here
  • Cash desk is closed
  • Reception services QS: weekdays 8am – 8pm. Weekends: 9am-6 pm