Orientation Sessions

Orientation Week

for Masters and Doctoral Students

Dear incoming students,

here is the schedule of the Orientation Sessions that took place onsite at the beginning of the Academic Year 2022/2023. All sessions took place in the ANKERSAAL Kulturhaus Brotfabrik Absberggasse 27, Stiege 3, 3rd floor, A-1100 Vienna, just around the corner from the CEU Campus Quellenstrasse. There were no orientation sessions in Budapest this year.

Please note that sessions marked with C are mandatory for all incoming students.

Sessions marked with R were repeated and recorded twice.

The number next to the session indicates the duration in minutes including Q&As.

You can also find the schedule in excel format here

You can watch all Video Recordings of the Orientation Week here

You can find all presentations uploaded here

Welcome to CEU and enjoy your Orientation!

Monday, September 5th

09:00 am Residence Permits (Peter Wittmann) C* 60

In this session, the Student Center will introduce you to the Austrian Residency Permit process, focusing mostly on third country nationals. We will discuss the required documents, responsible authorities and permit renewals.

10:00 am Student Records Office (Lea Tilless, Renáta Rusz, Gabriella Kulik) C 60

The Student Records Office (SRO) provides a wide array of services related to the academic aspect of studying at CEU. The office is responsible for overseeing enrollment, course registration, credit transfer, the preparation of diplomas, issuing transcripts and certificates upon request, as well as keeping students’ academic records. It also monitors the submission of grades and administers the conferring of various academic achievement awards.

11:00 am Student Wellbeing and Insurance (Viktoria Magocsi, Lisa Auzinger, Helmut Summesberger, Andrea Borodi) C 60

In this session, the Student Center will introduce you to the CEU Health Insurance Plans and share general information about the requirements set by the Authorities. In addition, we will introduce the CEU Medical Center and the Psychological Student Counselling, two in-house health services for the CEU community. Last but not least, we will provide COVID-related and emergency information.

12:00 pm Student Counselling (Laszlo Biro) C 30

Student counselling is voluntary and confidential. It is provided by three student counsellors: Karen, Denise and Laszlo. The orientation on the Student Counselling Services at CEU will cover the following topics: issues student counsellors can help you with, how, when and where to contact student counsellors, webinars, workshops and trainings offered by Student Counselling Services. We will be introducing the Peer Counselling Project at CEU and will also have a (very) brief look at stress.

12:30 pm Lunch Break 60

1:30 pm IT (Laszlo Palfi) 30+

This session aims to introduce new students to all major IT services CEU offers to support their studies. We will cover the following topics: IT Account, Multi-factor Authentication Methods (MFA), Office 365 services (like email, document management, and collaboration tools), WiFi, VPN, video conferencing via Zoom, uploading, recording, editing, and sharing video on Panopto, virtual and physical computing resources, printing services. You will learn where to ask for IT support and how to deal with security threats.

Tuesday, September 6th

10:00 am Navigating CEU: Meet the Dean, the Chief Operating Officer and the Pro Rector for Foresight & Analysis (Chrys Margaritidis, Christian Arthaber, Eva Fodor) C 60

This session provides important general information about CEU, its organizational structure, how the Dean of Students Office assists students and important student policies. The COO will briefly present CEU operations while the Pro Rector for Foresight & Analysis will introduce the strategic planning exercise currently on its way and how students can contribute to shaping the vision of the university. The Dean of Students will present the work happening in the Dean of Students Office, important elements in academic and personal life at CEU and will remind students of important CEU policies. Finally, we will discuss diversity at CEU, different channels, styles and etiquette of communications at CEU. 

11:00 am Inclusion, Diversity and Equality (Ana Belen Amil, Natalia Nyikes, Natalie Sebanz) C 60

The goal of the presentation is to acquaint students with the variety of policies and measures through which CEU promotes equal opportunities within the institution and removes barriers to full participation in student life. The main topics covered will be: the advancement of gender equality, protections and complaint procedures in cases of discrimination and harassment, the rights of students with disabilities, accessibility,  and how to request accommodations. 

12:00 pm Finances (Ildiko Torok, Tamara Bobor) 30

The Finance Session will cover deadlines and payment obligations as well as general stipend and payment information.

12:30 pm Lunch Break 60

1:30 pm Advanced Programs (Matthias Riedl, Esther Holbrook) 30

CEU has 11 Advanced Certificate programs that are available to students currently enrolled in CEU's degree-granting departments. Some of these programs are degree specific, but some of these are available to students across departments. This session will allow you to familiarize yourself with the format of AC programs at CEU and ask questions to give you a better idea of how to pursue your AC interest alongside your core departmental studies.

2:00 pm Alumni (Nena Grceva and the Alumni Relations Team) 30+

Alumni from Day One: Welcome to the Family! Do you know that by joining CEU you’ve joined a global family of over 18,000 alumni in more than 140 countries? Join this session to learn how alumni support students and how you can get involved and make the most of being a member of this powerful network. We have a special surprise for you at the end, so make sure you come. We look forward to meeting you soon.

5:00 pm Vienna Quiz (Community Engagement Event in the QS Auditorium)

Let’s find out who knows the most about the City that offers the highest quality of living in the World (according to Mercer’s)! QuizNight.hu will present a fun set of questions about Vienna’s past, present, the important things to see and to do and the hidden gems of the city.

Register for the event HERE

Wednesday, September 7th

09:00 am Residence Permits (Peter Wittmann) C, R* 60

In this session, the Student Center will introduce you to the Austrian Residency Permit process, focusing mostly on third country nationals. We will discuss the required documents, responsible authorities and permit renewals.

10:00 am Student Records Office (Lea Tilless, Renáta Rusz, Gabriella Kulik) C, R 60

The Student Records Office (SRO) provides a wide array of services related to academic aspects of studying at CEU. The office is responsible for overseeing enrollment, course registration, credit transfer, the preparation of diplomas, issuing transcripts and certificates upon request, as well as keeping students’ academic records. It also monitors the submission of grades and administers the conferring of various academic achievement awards.

11:00 am Student Wellbeing and Insurance (Viktoria Magocsi, Lisa Auzinger, Helmut Summesberger, Andrea Borodi) C, R 60

In this session, the Student Center will introduce you to the CEU Health Insurance Plans and share general information about the requirements set by the Authorities. In addition, we will introduce the CEU Medical Center and the Psychological Student Counselling, two in-house health services for the CEU community. Last but not least, we will provide COVID-related and emergency information.

12:00 pm Living and Studying in Vienna (Maria Andrea Urbas, Lisa Auzinger) 30

You will receive some important information about registration and navigating the City of Vienna, some useful tips on how to get around the City, the student ticket and some insider information on customs and manners in Vienna.

12:30 pm Lunch Break 60

1:30 pm Career Services (Ann Gagliardi) 30

The Career Services Office helps students transform their CEU experience into meaningful professional engagement. While there are things you cannot control as far as your future is concerned, there are also many actions you can take to ensure you are as prepared as possible. Join us to discover 1) how we can support you throughout your time as a student and beyond, 2) what to expect during the coming academic year, and 3) why our office slogan is: The Future Starts Today!

2:00 pm Erasmus+ and OSUN Mobility Programs―A Basic Introduction (Dorottya Urai and Ruth Verweijen) 30

The Erasmus+ mobility program enables higher education students to study for part of their degree or to pursue a traineeship in a European or other associated country. A general introduction will be provided during this session on the elements of the program. The OSUN student mobility program is an exchange program between participating Open Society University Network institutions which allows students to complete a semester of study or a period of research at another OSUN institution. A general introduction will be provided during this session.

Thursday, September 8th

9:00 am Community Engagement Office (Flora Laszlo, Shwetha Nair) C 60

In this session students will learn about civic engagement, cultural and human rights programs organized by the office, and also about ways they can get involved in activities and connect with the communities around them. 

10:00 am Student Union (Shwetha Nair) 30

Meet representatives of the CEU student union and learn how you can get involved with CEU student union. The Student Union (SU) represents student interests within CEU, is involved in various institutional decision-making and policy-shaping processes, and organizes numerous activities, events and supports students’ initiatives. Follow the SU SharePoint to learn more.

10:30 am Communications at CEU (Anna Maria Hirtenfelder) 30

The Communications Office (CO) aims to convey CEU as a uniquely international, research-intensive institution dedicated to the principles of open society. The division is responsible for managing the institutional website and social media sites, creating rich media products, and coordinating brand and publications.  For successfully completing its mission the CO relies on a good cooperation between students, academics and staff. You can be a great support in our communications mix, giving interviews, posing as our photo model, and spreading the word about what you learn and experience at CEU.

11:00 am GDPR (Krisztina Ivanics) 30

The General Data Protection Regulation (GDPR) - the EU-wide law that establishes the key data privacy rules - includes many provisions that must be respected in the daily operation of our university. The basic requirements will be explained that you as a student might face when it is about to collect, store, use or delete personal data of private individuals during your studies or any particular project you might get involved in. Remember, the GDPR was prepared for the protection of all individuals 'data, including yours within or out of the university. It is worth understanding rights and duties.

11:30 am Library (David Frank, Ivett Molnar, Jeremy Braverman) 30

Learn about CEU Library. This place is a hub of student learning and research at CEU. Besides having access to printed and electronic versions of media, you can also book training courses for databases and other library related topics. A large number of other services are also provided. Successful access from off-campus to our eBooks and eJournals is provided via VPN. A good source to get an overview for beginners is the new students website.  Welcome to the library!

12:00 pm Fire and Safety (Daniel Übleis) C 30

Our external Work Safety Officer will give an introduction in fire and work safety issues. This is a compulsory session!

12:30 pm Lunch Break 60

1:30 pm Introduction to Sustainable CEU: Environmental Activism at CEU (Logan Strenchock) 30

Sustainable CEU is a campus group comprised of interested students, staff and community members who take an interest in promoting environmental engagement within the University and local community. We invite you to join this session if you are interested in learning more about how to get involved in helping organize events, workshops and community outreach in the upcoming year.

2:00 pm Vera and Donald Blinken Open Society Archives in Budapest (Robert Parnica, Ivan Szekely) 60

The Vera and Donald Blinken Open Society Archives (Blinken OSA), housed in Budapest, is one of the biggest Cold War and Human Rights archives in the world. We will use the opportunity provided by the orientation week to present the institution and its archival holdings, explain its activities and mission, and show the rich analog and digital archival collections, relevant for both faculty and students of several departments of the University. We will inform students about remote research opportunities in the Archives through our special services to CEU, including the dedicated "Research Cloud" and "Digitization on Demand", which are accessible even from Vienna. Finally, we would like to inform students about the ways they can communicate with us via several social media platforms and the soon-to-be-launched new Share Point site.

Friday, September 9th

9:00 am Taxation for PhD Students (Thomas Zotlöterer) 60+

This session with a tax specialist from the Vienna-based Austrian firm Baldinger & Partner will provide incoming doctoral candidates with an overview of the local taxation landscape. Students will also be informed of their tax responsibilities and offered professional advice about how to fulfill those obligations. All new PhDs are strongly encouraged to attend.

10:30 am Modern Language Courses Center for Academic Writing (Agnes Makary) 30

The Center for Academic Writing Language offers extracurricular foreign language courses (German, French, Spanish and Hungarian). The courses are all fee-paying. Join this orientation session if you would like to find out more about these courses or courses in other languages you would like to join, but that are not currently offered at CEU.  

11:00 am Source Languages (Gyorgy Gereby, Anastasia Theologou) 60

The Source Language Teaching Group (SLTG) offers taught courses in historic and contemporary languages (source languages). Courses for these languages (Ancient Greek, Latin, Arabic, Classical Syriac, Modern Hebrew, Yiddish, Persian, Ottoman and Modern Turkish, Russian, Serbian-Bosnian-Croatian) are specifically designed for academic purposes, are free of charge, and open to all CEU students, faculty and staff. These courses are subject to the regular registration procedure as part of the university curriculum. In this session, we will introduce you to the source languages courses offered in this academic year and share general information about the aims and content of the program. In addition, you will have the opportunity to ask questions concerning the value of studying at the SLTG as an elective option and how to make the most of our center and the excellent resources it offers.

12:00 pm OSUN Introduction (Maja Skalar)

Have you ever wondered what OSUN Open Society University Network is all about and what opportunities it offers to you specifically? We at the OSUN Secretariat at CEU would like to invite you for a short presentation about OSUN and how you can benefit from it as students at CEU. Topics will cover OSUN opportunities such as microgrants, Network Collaborative Courses, OSUN courses, Certificate in Civic Engagement, participating in interesting events, workshops and conferences. 

12:30 pm Lunch Break 60

1:30 pm Student Union Clubs Fair + Info session (Shwetha Nair) 60

Students can discover, join and start new Student Clubs, meet fellow CEU students from other departments and speak with student union representatives! Details of the event can be found here

1:30 pm CEU Item Drive (Community Engagement Event)

The event is intended to support incoming students by providing an opportunity to pick up useful household items donated by the CEU community.

Here is the list of items we ask for in previous years:

· Kitchenware (pots, plates, cutlery, mugs, glasses, etc)
· Small appliances (lamps, toasters, blenders, juicers, etc)
· Stationery items
· Backpacks, Winter items (throws, blankets, cushions)
· Sports equipment, Outdoor Gear & Yoga mats
· Functioning mobile telephones
· Home décor (picture frames, candles, small decorative items, etc), Small plants

Saturday, September 10th

2:30 pm Human RightS Initiative Free Walking Tour 120

Join the free walking tour organized by Human RightS Initiative (HRSI), Community Engagement Office and stroll through Vienna's streets to learn about the city through a lens of human rights! Meet peers from other CEU departments, speak with staff from the Community Engagement Office and use the opportunity to learn how you can get engaged at CEU. This walk looks at how human rights and the city connect. It is a reminder that there are many ways of exploring Vienna. We will look at equality, housing, refugees, feminism, dignity, homelessness, democracy, gender, the UN, ecology and transparency. With each of these areas, we will assess the strengths and weaknesses of Vienna's city government. Our walk goes from Haus Des Meeres Zoo to Habibi & Hawara. That means we begin with a Nazi attack tower, and end in a hopeful restaurant employing mostly ex-refugees.

This walk is led by Eugene Quinn of Whoosh, an art collective which tells new Vienna stories, using tools like social-dining, parties, tours, playful events, teaching and urban adventures.

This tour is accessibility friendly.

Meeting point: Climbing frame on Haus des Meeres, Esterhazypark, 1060 (U3 Neubaugasse) Please be there by 2:15

Please register here to join the walk and receive more information ->

https://events.ceu.edu/2022-09-10/orientation-week-human-rights-initiative-city-walking-tour

Orientation Sessions

for Undergraduate Students

You can find the schedule here